PNG Online Student Information Booklet SIBs

How to Use the PNG Online Student Information Booklet System (OSIBs)
​Introduction
The Online Student Information Booklet System (OSIBs) is the new web-based platform developed by the Measurement Services Division (MSD) of the Department of Education. It replaces the former Student Data Collection System (SDCS) and provides schools with a secure way to manage student records, nominations, assessment data, reports, and communication with MSD.
​
Before You Begin

• Ensure you have a stable internet connection.
• Have access to the Principal's registered email account.
• Keep your OSIBs username and password ready.
• Use an updated web browser on a computer, tablet, or smartphone.

PNG Online SIBs

How to Log In to OSIBs
​Step 1: Open the OSIBs Website

1. Launch your web browser.
2. Type sibs.mypngmsd.com into the address bar.
3. Press Enter.

Step 2: Enter Login Credentials

1. Enter the Principal's registered email address.
2. Enter the assigned password.
3. Ensure the Principal's email account is accessible.
4. Click LOGIN.

Step 3: Retrieve the OTP Verification Code

1. Open the Principal's email inbox.
2. Locate the OSIBs verification email.
3. Copy the 6-digit OTP code.

Important: The OTP expires after 2 minutes.
Step 4: Verify Login

1. Paste the OTP into the verification field.
2. Click VERIFY.

Step 5: Select Your Grade Workspace

• Grade 10 workspace displays a green theme.
• Grade 12 workspace displays a maroon theme.
• Switch between Grade 10 and Grade 12 using the workspace selector.

How to Update School Profile Information

​Step 1: Open School Profile

1. Log in to OSIBs.
2. Navigate to School Profile.
3. Click Open School Profile.

Step 2: Complete School Information

1. Review all school details.
2. Enter or update administrator information.
3. Upload required photos and signatures for:
   • Principal
   • Deputy Principals

Step 3: Save Your Information

• Click Submit when all information is complete.
• Click Save Draft if you need to finish later.

Step 4: Return to DashboardClick Dashboard to return to the home page.

How to Submit Subject and Marker Nominations

​Step 1: Open Subject and Marker Nomination

1. Go to the Workspace Switcher.
2. Select Sub/Mrk. Nom.

Step 2: Enter Subject Information

1. Record the total number of students for each subject.
2. Enter the names of teachers teaching each subject.

Step 3: Save Your Nomination

• Click Save if the nomination is incomplete.
• Click Save & Lock when all information is final.

How to Download Student Nomination Templates

​Step 1: Open Template Upload

1. Select Temp. Upload from the Workspace Switcher.
2. Click Download Template.

Step 2: Download the Template

1. Confirm the student count displayed.
2. Click Download.
3. Save the Excel file to your computer.

Important Guidelines

• Download only the latest template.
• Use the most recently downloaded template for uploads.
• Do not add extra student rows.

​How to Complete Student Nomination Templates
Step 1: Work Offline

1. Disconnect from the internet if preferred.
2. Open the downloaded Excel template.

Step 2: Enter Student DetailsComplete all required fields including:

• Last Name
• First Name
• Gender
• Date of Birth
• SLF Number
• Subject selections

Step 3: Follow Data Entry Rules

• Paste names as values only.
• Select status codes from dropdown menus.
• Enter dates of birth individually.
• Use:
  • 1 for subjects taken
  • 0 for subjects not taken
• Leave no mandatory field blank.

Step 4: Check for Errors

1. Scroll to the right side of the spreadsheet.
2. Review any error messages displayed.
3. Correct all errors before saving.

Step 5: Save the FileSave and close the completed template.

How to Upload Student Nomination Templates

​Step 1: Return to Template Upload

1. Log back into OSIBs.
2. Open Temp. Upload.

Step 2: Select Your File

1. Click Choose File.
2. Locate the completed Excel template.
3. Select the file.

Step 3: Upload the File

1. Confirm the correct file is loaded.
2. Click Upload.

Step 4: Verify Upload SuccessAfter a successful upload:

• Internal marks templates become available.
• Additional assessment templates become active.

ImportantDo not click Submit & Lock until all data has been checked and finalized.

How to Upload Internal and External Marks

​Step 1: Download Marks TemplatesAfter nomination upload:

1. Download the required template.
2. Choose the relevant template:
   • Grade 9 Internal Marks
   • Grade 10 Internal Marks
   • Science Practical Marks
   • WEX Marks
   • Examination Marks

Step 2: Enter Assessment Data

1. Open the template.
2. Enter marks for each student.

Step 3: Upload Completed Templates

1. Return to Temp. Upload.
2. Select the completed file.
3. Upload the template.

How to Manage Student Records

​Step 1: Open Manage Records

1. Select Manage Records.
2. Click Open Manage Records.

Step 2: Edit Existing Student Information

1. Locate the student record.
2. Click Edit.
3. Update the required information.
4. Click Save.

Step 3: Update Subject Selections

1. Select or deselect subjects.
2. Save changes.

Step 4: Add a New Student

1. Click Add Student.
2. Complete the student information form.
3. Click Create.

The student will be added to the end of the nomination list.
Step 5: Update MarksWithin Internal or External Marks:

1. Edit marks directly.
2. Click Save.

Note: Student details can only be edited within the Nomination section.

How to Manage Grade 12 STEM Student Records

​Step 1: Switch Grade Level
Use the grade selector to move between:

• Grade 10
• Grade 12

Step 2: Access STEM Records
​Navigate to the STEM student section and manage records as required.

How to Upload Student Photos and Signatures

​Step 1: Open Student Media

1. Click Stud. Media.

Step 2: Upload Student Photo

1. Click Choose File.
2. Select the student's photograph.

Step 3: Upload Student Signature

1. Click Choose File.
2. Select the student's signature image.

Step 4: Save the UploadOnce both files are uploaded:

1. Click Save.
2. Confirm the upload was successful.

How to Download Reports

​Step 1: Open Reports

1. Select Reports.

Step 2: Generate Reports

1. Locate the required report.
2. Click Download PDF.

Step 3: Save the Report

​The report will be downloaded to your device.

How to Complete the OSIBs Survey

​Step 1: Open Survey

1. Select Survey.
2. Click Open Survey.

Step 2: Answer Survey Questions

1. Complete all questions online.
2. Review your responses.

Step 3: Submit Survey

​Click Submit to send your feedback.

How to Access Circulars and Resources

​Step 1: Open Circulars

1. Click Circulars.
2. Select Open Circulars.

Step 2: Browse Available DocumentsAccess:

• Department of Education circulars
• MSD notices
• Educational resources

Step 3: Download DocumentsClick the required document to download.

How to Communicate with MSD Through OSIBs

Step 1: Open Communication

1. Click Communication.
2. Select Open Communication.

Step 2: View DiscussionsAccess communication channels used for:

• School queries
• MSD announcements
• Forum discussions
• Official correspondence

Step 3: Return to DashboardClick Dashboard when finished.

Frequently Asked Questions

What if I forget my password?

• Contact the Measurement Services Division (MSD) for assistance.

What if the Principal changes email addresses?

• Notify MSD so the registered email can be updated.

Is OSIBs secure?

• Yes. OSIBs uses Two-Factor Authentication (OTP verification) to enhance account security.

Who develops and hosts OSIBs?

• OSIBs was developed by Pure Math Solutions and is hosted in a secure cloud environment.

Who should I contact for assistance?

• Contact MSD on 325 0079 for technical support and system-related issues.

Conclusion

​OSIBs provides schools with a centralized platform for managing nominations, assessments, student records, media uploads, reports, surveys, circulars, and communication with MSD. The same procedures apply to Grade 10, Grade 12, and Grade 12 STEM users, making the system consistent and easy to use across all levels.

How to access SIBs online

Go to this site  https://sibs.mypngmsd.com

Watch Video below >> Video on SIBs Online